Friday , November 24 2023

Rogers Careers Canada – Office Administration Specialist

Website Rogers Communications

Job Summary

Rogers Communications currently has a vacancy for those looking to work as a Rogers Careers Canada – Office Administration Specialist for Full Time at their offices in Toronto, ON, Canada. Applicants should be sure to read the job outline attentively if they intend to apply.

Job Title: Rogers Careers Canada – Office Administration Specialist
Company Name: Rogers Communications
Job Location: Toronto, ON, Canada
Job Type: Full Time
Job Category: Rogers Communications
Job Link Expiry: 2023-12-30
Posted on:

Job Details:

Job Description:

This position supports two core functions of Jays Care Foundation Financial bookkeeping and office/board administration. The role is split approximately 40% Finance, 40% Office Administration & Executive Director support and 20% Board of Director Administration between the three functions as listed below.

Job Responsibilities:

  • Collect receipts, organizing and submitting expenses for the Executive Director and Programs Director
  • Act as a point of contact for board members on requests throughout the year, including Blue Jays ticketing needs, parking, meetings, batting practice and other questions
  • Assisting the Executive Director in Board communications as required
  • Support the Executive Director in various scheduling initiatives – including meeting prioritization, travel bookings and workflow suggestions
  • Provide hands on support to the Jays Care team for all other programming and fundraising events as required
  • Manage office administration tasks including shipping/receiving, inventory organization and tracking, office supply maintenance and database entry where necessary. Supporting Jays Care staff administratively
  • Act as the recording secretary at all board meetings, producing and distributing minutes, maintaining administrative trail for all meetings
  • Support general Board governance including attendance tracking, working with the Executive Director and Chair of the board on recommendations for governance priorities, assisting with onboarding and off boarding process
  • Manage the online board communication portal, Diligent, including uploading, maintaining, distributing packages and troubleshooting technical issues. This includes board information packages as well as packages for committees such as the Grants Committee.
  • Collect, format and consolidate board presentation materials
  • Draft agenda for approval, working with the Executive Director and management team in determining priorities and outstanding items from previous meetings
  • Register and RSVP for all conferences and engagements
  • Assist in the preparation of major documents, emails and presentations, proof reading and drafting where required

Job Requirements:

  • Knowledge of QuickBooks
  • Able to navigate internet and email use
  • Excellent communication abilities. Strong writing skills, excellent command of the English language
  • Highly organized with the ability to multi-task, strong attention to detail and problem-solving skills
  • Knowledge of Microsoft Office suite including Excel
  • Knowledge of Salesforce or Salesforce Non-Profit Success Pack
  • Professional experience in the public and/or the not-for profit sector
  • Team Player. Ability to see the big picture goals of the organization and contribute on day-to-day tasks

Qualification & Experience:

  • ¬†Experience organizing and executing multiple administrative tasks/logistics at a given time

Job Details:

Company: Rogers Communications

Vacancy Type:  Full Time

Job Location: Toronto, ON, Canada

Application Deadline: N/A

Apply Here